Click here for the Event Application Form.

Events Funding

Christchurch City Council provides sponsorship and grants to Festivals and Events. Applications for the 2012 Events and Festivals Funding Round open on 9th March 2012 and close at 5pm on 13th April 2012.

• Find out about how to apply for Council funding for events [PDF] 
• If you are looking for funding, you'll need these details about our criteria [PDF]
• If you think you are eligible to apply, you will need to fill a funding application form [.doc] as well as submit a proposal outlining how your event fits the criteria.

Running an Event in Christchurch City

What do I need to know?

If your event is being held in a public space we need to know about it at least six weeks before it takes place to make sure it doesn’t clash with anything else that may be happening in the city. Call 941 8999 to tell us about your event.

If your event is on Council land or roads, and has a stage, amplified sound, you are inviting the public or offering food or alcohol, or impacting on traffic or paths, you will need to provide us with detailed information about your event - please complete an Event Application Form (you can submit this online via email or post it to: Events Development Assistant, Christchurch City Council, PO Box73014, Christchurch 8154).

The Events Development Team will then advise other areas of the Council of your event and ensure you have thought of everything and covered all your bases! 

Your event facilitator will be your number one contact within the Council and can assist you with information on any further consents, traffic management plans etc you may need to apply for.

 

Got more Questions? Check out this list!

1. What's the process for running an event in Christchurch?
2. What are the public spaces available?
3. Do I need a permit to run my event?
4. Are there any costs involved with running an event?
5. Do I need a traffic management plan?
6. Do I need public liability insurance?
7. Do I need a health and safety plan?
8. Do I need building consent?
9. What forms do I need to complete?
10. Is there any funding available for events?
11. How do I promote my event on BeThere.co.nz?
12. Forms to fill out

 

What's the process for running an event in Christchurch?

Once your application is received we will pencil book your event into the appropriate area (providing that area is free at the time/date you want, it if its not we can suggest alternative locations).

We need at least two weeks notice prior to your event to process your application as once we receive it we forward it on to other departments for their approval also.  Once all departmental approvals are received the application is submitted to the Events Application Approval Committee for final sign off.  Once we’ve received this we will firm up your booking in our system and send you out a confirmation letter (which you are to keep on you during your event as proof of confirmation) and a set of conditions (which you must sign and return to us before your event takes place). The two week lead in also gives us time to address any concerns/questions you may have.

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What are the public spaces available?

You can book public parks with our Events Team.

http://www.ccc.govt.nz/webapps/parksaz

 

Do I need a permit to run my event?

If your event is to be held on public land (i.e. any parks, reserves, beaches, Cathedral Square, City Mall) and you wish to have exclusive use of that area then the answer to this is yes, you will need a permit.

By applying for a permit you inform us of what you are wanting to do and we can go over any special conditions or ensure you have the correct consents there may be with regards to your event.

 

Are there any costs involved with running an event?

Generally there will be costs involved. These costs range in price depending on your event, the location and what you are wanting to do. Costs are nominal.

Costs quoted by the Events Team are for application processing and hiring of the area. They dont include the cost of any consents (building consent, liquor licensing, resource consents etc.) or that of any external company (cost of preparation of a traffic management plan, hiring fencing or security etc.).

 

Do I need a traffic management plan?

You will need a traffic management plan if you are planning an event that will:

• close off a road to vehicular traffic 
• disrupt vehicular traffic in any way (i.e. stopping it for a period of time) 
• blocking a footpath to pedestrian traffic which would mean pedestrians would need to find an alternative route around your event/display/filming 
• blocking a cycleway to cyclists traffic which would mean pedestrians would need to find an alternative route around your event/display/filming

To obtain a traffic management plan, or to find out if you would need one you will need to contact an external Traffic Management company (Council does not prepare traffic management plans). You can find traffic management companies in the Yellow Pages.

 

Do I need public liability insurance?

Generally if you are inviting members of the public to attend your event you will require public liability insurance.

We need to see confirmation of your policy being held which needs to be current at the time of your event.

If you do not have public liability insurance you can find a list of insurance brokers in the Yellow Pages.

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Do I need a health and safety plan?

Yes, you will. You do not need to provide us with a copy of your Health and Safety plan. We only require you to complete the Health and Safety Plan section of the application form and fax or mail back to us (with your signature) prior to your event taking place.

 

Do I need building consent?

There are many instances in which you might be required to obtain building consent. For example marquees over 100m2 require building consents, as does some staging.

Please contact us or call 941 8999 for more information.

 

What forms do I need to complete?

A good start is the Event Application form. From here we are able to determine what else might be required to get your event off the ground.

 

Is there any funding available for events?

Due to the current circumstances at this stage applications are not required by 20 March for the Events and Festivals Funding Round 2011. We will communicate a new date or any changes to the funding process when the information is available.

Christchurch City Council funds events in several different ways. If your event is a new sports event, please contact kevin.collier@ccc.govt.nz.  For general event funding please contact richard.attwood@ccc.govt.nz.

Community Boards also look at funding more local events in your ward. To check out all Council funding visit http://www.ccc.govt.nz/Community/Funding/

 

Hndinow do I promote my event on BeThere.co.nz?

Simply submit your event on BeThere. There are specific criteria required for events to be approved and posted on the website. If your event does not satisfy that criteria, it may be better suited for more community based sites like Cinch.

 

Forms to fill out

• Event Application Form

 

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